HOTA Gallery Seeking Registration Coordinator for Art Collections — Gold Coast
Art collection and exhibition role
HOTA, Home of the Arts, on Queensland's Gold Coast is recruiting a full-time Registration Coordinator. The position sits within the gallery collections team and focuses on the professional stewardship of artworks, the records that accompany them and the logistics of moving works into and out of exhibitions. It offers an opportunity to use visual arts knowledge alongside museum systems, collections care and detailed operational planning.
Collection care and digital records
The coordinator oversees the ongoing recording, storage, display and condition of artworks in the HOTA Gallery Collection and incoming loans. Work includes regular stocktakes, inventories, condition checks and the correct use of conservation-aware handling procedures. A major responsibility is extending the digitisation of collection records and ensuring data in the computerised collections management system is complete, reliable and useful to colleagues and researchers.
Loans, transport and exhibition projects
The role supports acquisitions, loans, installation and deinstallation schedules, crate and packing arrangements and national or international transport. The coordinator works with gallery collections staff, exhibition colleagues, specialist art shippers, lenders and borrowers. They also assist with budget information, reports and statistics for exhibitions and collections activity. An understanding of the responsibilities attached to loans and safe movement of artworks is valuable.
Required experience
HOTA asks for relevant qualifications or practical experience in museum studies, visual arts, arts administration or a related area. Familiarity with a collections management system, such as Vernon, is identified as essential, alongside an ability to coordinate detailed tasks, communicate with internal and external partners and resolve operational problems. The employer emphasises accuracy, time management and a willingness to work within a multidisciplinary gallery team.
Employment and advertised dates
This is a full-time gallery role on the Gold Coast, Australia. The ArtsHub recruitment listing places it in an A$70,000–90,000 salary category; this is a listing band and not a guaranteed employer offer, so the precise annual remuneration should be checked in the contract. Applications close on 22 November 2026 according to the employer-submitted advertisement. A concise cover letter and current résumé are requested, with the application link leading to the authorised recruitment platform.
About HOTA
HOTA, Home of the Arts, combines the HOTA Gallery with performance, film, events and other creative programming on the Gold Coast. It became part of Experience Gold Coast in 2023. The gallery collection and its exhibition programme connect historical and contemporary artistic work with local and international audiences.
Official recruitment sources
HOTA's employer-submitted vacancy and application pathway: https://www.artshub.com.au/job/registration-coordinator-2877854/
HOTA organisation website: https://hota.com.au/
Important notice
This is an independently edited summary of an external professional vacancy. Candidates must confirm current salary, eligibility, qualifications, application materials, collection-system requirements and the final deadline with HOTA. Official employer documentation takes precedence if any details have changed. Reviewed 11 November 2026.